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STLL Board of Directors Meeting Minutes

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March Board Meeting - March 13, 2008
1.) Call meeting to Order
  - Present: Heitkamp, Bonnette, Egan, Beduhn, Malina, Knoll, Holmgren, Leum, 
  - Absent: Landa and Elder
  - Guest: Brennan and Coyer
2.)  February Meeting Minutes Approval
  - Knoll motioned approval of February minutes.  Beduhn second.  Motion passed 8-0.
3.) Financial Update - Jeff E.
  - Jeff Elder was able to get $2,200 back from IRS for fine from prior year tax filing.
4.) Registration Update - Sam H.
  - Current number - 485 (estimate to be up to 495)
  - Any requested registration after March 14th will be charged additonal $25.
  - American (4 teams), National (6 teams), Northern (6 teams)
  - Northern League will have designated "Northern League Night" every week (clinics, pizza, etc..)
  - Sam Holmgren and Pat Egan will develop "pick up" games for Memorial weekend and Sunday AM
  - Batting Cages - one cage per team at Freeman 45 minutes before each game.
5.) Evaluations - Pete K. & Jim M.
  - Evaluators will work togther to have consistency from session to session
6.) Draft Schedule - Rich L.
  - Coaches Approval - March 17 (Heitkamp Home)
  - American League Draft - March 17 (Heitkamp Home)
  - National and Northern Draft - March 19 (Mt. Calvary Church)
7.)   Coach's Meeting - Kyle H.
  - Discussed Agenda 
8.) Uniforms - Grant L./Chris C.
  - Uniforms are ordered.  Coach's hats, shirts are free.  Pull over for purchase.
9.) Field Maintenance/Project List - Grant L/Tim J.
  - Jenzer and Leum will get approval from City and provide priorities to Board.
10.) Leadership Position Updates
  - Concessions - Tim B. has volunteers lined up for the season.
11.)  Sponsorship Update - Pat E./Terry B.
  - Currently have 19 sponsors, still need to hear back from seven.
12.) Other:
  - Game Schedule - STLL will be playing 26 games vs. ETLL with no games scheduled on 
     Memorial Day Weekend for the National League.  
  - Pictures - we have switched to Kemmet Muller Photography.
  - Update League Descriptions on website 
  - Safety Plan - completed and sent to Little League District Office
                      - Grant will provide coaches with stretching exercises.
  - Face Mask and Mouth Gaurds - consulted with Little League District 1 and parents are 
    encouraged to make their own decision regarding their player.
  - Cub Food Day
  - Legion Baseball Regional 2009
13.) Table for April Meeting
  - 10 year old All Star process
  - Map/Waivers
  - Extended Play Opportunities
14.) Adjournment - Next meeting April 10th
February Board Meeting - February 7, 2008
1.) Call meeting to Order
In attendance from Board: Kyle, John, Rich L., Jeff, Pete, Sam, Jim M. 
Guests: Chris Pelletier and Chris Connery
Absent: Beduhn, Egan, Leum
2.)  January Meeting Minutes Approval
Bonnette moved, Rich Seconded: Approved
3.) Financial Update - Jeff E.
Discussed some multiple registrations, sending back refunds for overpayments 
Discussed some Scholarship families, no issues so far as families are paying something. 
Need to track, Kyle has file.  Is a Tax benefit to STLL
Cash flow is good.
4.) Registration Update - Sam H.
Currently at 413 players through today.
Need to remind coaches to attend mandatory clinics.  If can't attend 2/9, can attend one of 
Twenge's ($20 fee for 3 to be covered by STLL)
Laptops worked well, got caught short on Saturday with unanticipated surge in registrants.
Need to communicate a closing date for registration…when? Sam will handle on March 1.
5.)   Clinics - Chris P. Jeff E. Mark L.
  - Coach's Clinic - Concern about Northern League "pool" of coaches, need to develop objectives for 
    how to run practices, and focus on drills for throwing, hitting, fielding, pitching.
  - Need to reinforce to Twenge on what needs to be discussed/shown to new coaches.  Chris to handle.
  - 5-9 year olds
  -10-12 year olds
  - equipment: now at Dome